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Compliance

It is the responsibility of every individual involved with Gallaudet University athletics department to be aware of the rules that govern participation in collegiate athletics. If questions arise, we ask that you contact our Compliance Coordinator, Chuck Goldstein, at (VP) 202.250.2811, (Voice) 202.448.7198 or by email charles.goldstein@gallaudet.edu. Asking questions before acting ensures that the eligibility of our department and our student-athletes is not jeopardized.

If you have any questions about NCAA compliance please contact:

Chuck Goldstein
Compliance Coordinator
Gallaudet University
800 Florida Ave., NE
Washington, DC 20002
Phone: 202.907.1401
Email: charles.goldstein@gallaudet.edu

Important Compliance Forms, Documents, Links

  1. NCAA Division III website
  2. NCAA Division III Compliance Section
  3. NCAA Division III Philosophy Statement (PDF)
  4. NCAA Division III Summary of Regulations (PDF)
  5. NCAA Division III Manual (PDF)
  6. NCAA Banned Drugs List (PDF)
  7. NCAA Division III Permission to Contact: Self-Release (PDF)
  8. Practice Start Date Calculator

11.1.6 Sports-Safety Training
Each head coach and each certified strength and conditioning coach that conducts voluntary strength and conditioning activities outside the playing season in accordance with Bylaw 17.02.1.1.1-(f ) shall maintain current certification in first aid, cardiopulmonary resuscitation (CPR) and automatic external defibrillator (AED) use. (Adopted: 1/17/09 effective 8/1/09, Revised: 1/14/12 effective 8/1/12)

11.8 Division III Rules Test—Annual Requirement
Institutions shall administer the NCAA Division III Rules Test to all head coaches and athletics administrators with compliance responsibilities on an annual basis. Failure to administer the NCAA Division III Rules Test on an annual basis shall be considered an institutional violation per Constitution 2.8.1. (Adopted: 1/8/07 effective 8/1/07, Revised: 7/22/08)

* Rules Test will be given by the Compliance Office at the beginning of each Fall Semester

13.1.1.1 & 13.1.1.1.1 Contact after Completion of Sophomore Year
Allows in-person, off-campus contact with a prospective student-athlete (PSA) (or family) after PSA has completed sophomore year in high school.

13.6.1.1.1. Official Visit - January 1 of Junior Year
Allows a PSA to make an official visit as of January 1 of the PSA's junior year in high school.

13.9.1 and 13.9.1.1. - Athletics Celebratory Standardized Signing Form
To allow the use of a standard NCAA-provided, NONBINDING athletics celebratory signing form after a PSA has been accepted to the institution. (Located on the S Drive under Forms)

  • The form is optional – for the institution AND the PSA.
  • There is no limit to the number of forms a PSA may sign.
  • This form does not guarantee a PSA a spot on your institution's team roster.
  • The form may be printed on institutional letterhead and may include institutional logo.
  • This form does not replace your institution's pre-enrollment forms (e.g., offer of admission, financial aid).
  • It is permissible to personally deliver the form.
  • Your coaches may not be in attendance during a signing, regardless of media presence.
  • Celebratory signings may not occur on your campus. 
  • Your institution may not donate or loan equipment or apparel for the PSA to wear during the signing.

Violations and Reporting Policy

RESPONSIBILITY FOR COMPLETION:

  • Head Coach
  • Compliance Office
  • Faculty Athletic Representative

VERIFICATION OF COMPLETION: Compliance Office

SUBMITTED TIME FRAME: Ongoing

PROCEDURES

  1. All Gallaudet University Athletics Department staff and student athletes are required by NCAA rules to report violations of NCAA regulations involving themselves and the University.
  2. All alleged or self-discovered NCAA rules violations must be reported to the Gallaudet University Athletics Department Compliance Staff. The compliance staff will then gather the alleged facts to determine whether or not there is a violation. The compliance staff routinely will contact the NCAA and/or NEAC/ECFC for advice.
  3. Once a violation is confirmed, the compliance staff, or in serious cases along with the Faculty Athletic Representative, will interview involved parties to determine the specificity and extent of their involvement in the violation. The compliance staff will then draft a “self-report” letter for discussion with the Athletics Director prior the finalized letter being forwarded to the NCAA or NEAC/ECFC.

Declaration of Playing Season

Each member institution shall determine the playing season for each of the sports referenced under Bylaw 17.02.12. Declaration of the institution’s playing season in each such sport shall be on file in writing in the department of athletics before the beginning of the institution’s playing season for that sport. Changes in the declaration for a particular sport are permissible and also shall be filed in writing in the office of the institution’s director of athletics.

Head Coaches are responsible for completing Declaration of Playing Season form and submitting to the compliance office before the start of each pre-season.  Copies of practice schedules and an up to date game schedule for the current season should be included.

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